Last revision date: 3 March 2022
Historical Log of Amendments
Name: Asian Pacific Society of Respirology.
(Hereinafter abbreviated as the "APSR" or the "Society".)
Domicile: The Society currently has its domicile in Tokyo, Japan.
The objectives of the Society shall be the advancement and promotion of knowledge of the respiratory system in health and disease. It shall strive to encourage research, improve clinical practice through teaching, increase awareness of health problems and promote the exchange of knowledge in the field of respirology and sleep medicine, in the Asia-Pacific region and elsewhere.
The Society shall endeavour to realize these objectives by:
4.1 Categories: The Society shall be composed of Ordinary members, Associate members, Undergraduate student members and Honorary members.
Ordinary, Associate and Undergraduate student members shall join the Society either as individual members (see Article 4.6), or as en bloc members (see Article 4.7).
4.2 Ordinary Membership: An Ordinary member shall be an appropriately qualified professional in research or healthcare, related to the field of respirology.
4.3 Associate Membership: An Associate member shall be an appropriately qualified medical practitioner, scientist or other health professional, or suitably qualified person, who is:
4.4 Undergraduate student Membership: An Undergraduate student member shall be a full-time student of a medical, nursing or related science undergraduate degree, who is enrolled in a recognised institution studying to become a medical practitioner, scientist or other health professional, with an interest in respiratory and related fields.
4.5 Honorary Membership: Honorary membership shall be available to those who, although not Ordinary, Associate or Undergraduate Student members, have served the Society well and have made important contributions to further the aims of the Society. Honorary membership can be awarded by the Executive Committee, which shall be effective for a fixed term or for an indefinite period.
4.6 Applications for Individual Membership: Application shall be made to the APSR Secretariat using the official application form containing the following information:
Applications for Associate and Undergraduate student membership, in addition to the above, shall include the following:
The Membership Committee shall retain the right to consider any application and then decide whether to permit membership. The membership shall become effective upon receipt of the membership dues.
4.7 Applications for En Bloc Membership: Application by a respiratory society to arrange en bloc membership of the APSR for its members, shall be made to the Executive Committee. The Strategic Planning Committee shall liaise with the society to prepare a Memorandum of Understanding. En bloc membership shall become effective upon receipt of the membership dues from the en bloc member society. Its members shall then be en bloc members.
4.8 Membership Dues: The individual and en bloc membership dues shall refer to a 3-tier system based on Gross National Income (GNI), according to the country classification used by the American Thoracic Society. Membership dues shall be set by the Executive Committee, and shall be due annually.
The schedule of dues for individual and en bloc membership shall be available on request to the APSR Secretariat.
4.9 Financial members: shall be defined as Ordinary, Associate or Undergraduate student members who are currently paid-up members, either en bloc or individual.
4.10 Rights and Privileges: Ordinary members and Honorary members may participate in the business and scientific sessions of the APSR, may apply to become a Fellow of the APSR (FAPSR), join permanent committees (see Article 5.1), and may vote.
Associate members and Undergraduate student members may participate in the business and scientific sessions of the APSR. However, they may not become an FAPSR, may not become a member of a permanent committee (see Article 5.1), and may not vote.
They shall be eligible to receive publications of the Society but Undergraduate student members are not eligible to receive a discount on the fee to publish in Respirology Case Reports.
4.11 Cessation of Membership: Membership shall cease upon:
a. | written notice by the member, in which case membership shall cease as of the first day of the following membership year |
or | |
b. |
|
or | |
c. | expulsion in accordance with a resolution of, and a written notice by, the Executive Committee for any reason the Executive Committee decides that a member's continued membership is inappropriate. The member shall have the right of written appeal to the Executive Committee. Membership cessation by expulsion shall be effective immediately. |
4.12 Country/Society Membership: Country/Society Membership is defined as:
a. | a country or region having more than 10 APSR members |
or | |
b. | a respiratory society signing a Memorandum of Understanding to be affiliated with the APSR |
The Foundation member countries and regions were composed of:
5.1 Functioning of the Society: There shall be an Executive Committee, chaired by the President, which shall determine the operations of the Society. The routine business shall be the responsibility of the President of the Society.
5.2 Officers: The officers shall consist of the President, Immediate Past President, President-Elect, Secretary General, Treasurer, Editor in Chief of Respirology and chairpersons of permanent committees.
Nomination for election of President-Elect, Secretary General, Treasurer and chairpersons of permanent committees (with the exception of the Central Congress Committee and the Local Congress Committee) shall come from Ordinary members of the Society and selected in accordance with the Standard Operating Procedures for determining suitable candidates. The Chairperson of the Central Congress Committee shall be nominated by the Assembly headships (see Article 6.4). The Chairperson of the Local Congress Committee shall be the Congress President nominated by the Local Congress Committee members (see Appendix iii).
The leader of a Member Country/Society shall not simultaneously hold the office of President of the APSR. An officer shall, in principle, have their primary residence in a Member Country or Region and be a financial member of the APSR. An officer shall abide by the APSR Conflict of Interest Policy outlined in Article 12.
5.3 Executive Committee: The Executive Committee shall be representative of the membership. The Executive Committee shall consist of the President, Immediate Past President, Secretary General, President-Elect, Treasurer, Editor in Chief of Respirology, chairpersons of permanent committees, members of the Strategic Planning Committee, APTA President, Congress President and Congress President-Elect, four Council representatives, and elected Heads of Assemblies as described in Article 6.4. The Council representatives shall be Councillors elected by the Council.
The Executive Committee shall meet at least annually and the meeting shall be convened by the President. A quorum shall be the presence of at least 50% of the Executive Committee plus authorised proxies bringing the total representation to at least two-thirds. Decisions shall be made by a simple majority agreement by the quorum
The duties, election, terms of office, and activities of the Executive Committee shall be as follows:
5.4 Council: Councillors shall be members elected by the financial members of their respective Member Country. Representation shall be based on the number of APSR members in the Member Country as follows: for 11 to 100 members, one Councillor; for 101 to 1,000 members, two Councillors; for more than 1,000 members, three Councillors; and an extra Councillor to represent a society which has become an en bloc member Society.
Councillors shall promote the aims and activities of the Society by assisting the Executive Committee. Specifically, the Council shall communicate the needs and ideas of the membership to the Executive Committee. The Council shall elect from its members four persons as its representatives to sit on the Executive Committee. These Council representatives and also the Councillors, shall be elected for a maximum of two terms of 4 years each. Immediate re-election after completion of two 4-year terms shall not be possible but re-election shall be possible after a 2-year interval.
5.5 Other Committees
5.5.1 Permanent Committees: There shall be eleven permanent committees; Executive Committee, Steering Committee, Research Committee, Education Committee, Strategic Planning Committee, Nomination Committee, Finance Committee, Membership Committee, Central Congress Committee, Local Congress Committee, and Ethics and Disclosure Committee. With the exception of the Local Congress Committee, members of the permanent committees shall be nominated by the Executive Committee and the Council. All committee members shall abide by the APSR Conflict of Interest Policy outlined in Article 12.
The terms of chairpersons for permanent committees shall be two years. With the exception of the chairperson of the Executive Committee, the terms of chairpersons for permanent committees may be extended for one further 2-year term if re-elected.
The Executive Committee shall decide whether a committee, such as the Strategic Planning Committee, would benefit from an extended term of its chairpersonship due to the committee's need for continuity and corporate memory. In this case, the chairperson shall be invited to extend their term but under no obligation to do so.
5.5.2 Ad hoc Committees: Ad hoc committees shall be appointed by the President and reviewed annually by the Executive Committee, to carry out the tasks specified by the President.
5.6 The Asian Pacific Thoracic Association (APTA)
5.6.1 The APSR shall be registered as APTA, a chartered organization (Non-Profit Organization – NPO) in Tokyo.
5.6.2 The Board of Directors shall consist of the President, Immediate Past President, President-Elect, Secretary General, Treasurer, and other elected members of the APSR.
5.6.3 The membership of the Board of Directors shall be approved by the Executive Committee of the APSR.
5.6.4 Administrative work of the APTA can be undertaken by the APSR Secretariat.
5.6.5 The APTA shall be responsible for auditing and submitting the annual financial report to the authorized public authorities.
6.1 There shall be Assemblies in the following scientific and clinical fields of respiratory medicine:
There shall be Sections supported by Assemblies (hereafter referred to as “parent Assemblies”), in the following scientific and clinical fields of respiratory medicine:
6.2 Terms of Reference: The roles of the Scientific and Clinical Assemblies and Sections shall be to:
6.3 Membership: Members of the APSR can elect to become members of up to three Scientific and Clinical Assemblies but can vote in only one.
Membership of Sections shall be open to all members, but Associate and Undergraduate student members shall not be eligible to vote. Ordinary, Associate and Undergraduate student members can become members of up to two Sections. A Section member shall join its parent Assembly.
6.4 Headship: Each Assembly shall have a Head, Head-Elect and Deputy Head elected by the members of the Assembly. The Head, Head-Elect and Deputy Head of an Assembly shall be an Ordinary member of that Assembly. The Head, Head-Elect and Deputy Head shall serve for 2 years with a second 2-year term if re-elected. The Head, Head-Elect and Deputy Head shall, in principle, have their primary residence in a Member Country or Region and be a financial member of the APSR. A Head, Head-Elect or Deputy Head of an Assembly cannot simultaneously be a Head, Head-Elect or Deputy Head of another Assembly.
The role of Head, Head-Elect and Deputy Head shall be to convene a meeting of the Assembly at the Congress and to prepare an Annual Report for the Executive Committee. They shall communicate with members of the Assembly and the membership at large between Congresses as necessary. This shall include a contribution to the APSR Newsletter, Bulletin and website, when appropriate.
The Assemblies shall be divided into two groups and the Heads of the Assemblies in each group shall elect one of that group to serve on the Executive Committee for a period of 2 years with full voting rights. The two Heads serving on the Executive Committee shall serve only one term in this capacity.
The Heads, Heads-Elect and Deputy Heads of the 16 Assemblies shall serve on the Central Congress Committee and also elect one of their members to serve as Chairperson of that Committee.
The Section leaders of the Bronchiectasis Section and the E-Health Section shall be Ordinary members. The Section leader of the Clinical Allied Health Section shall be an Associate member or an Ordinary member.
Nominations for Section leader shall be from the Executive Committee, Nomination Committee and the parent Assembly headship. Ordinary members of the parent Assembly may vote to select a Section leader. Section leaders shall serve for 2 years with a second 2-year term if re-elected.
7.1 Congress: The Society shall hold a Congress annually, at a place and time established by the Executive Committee. All matters relating to the Congress shall abide by the APSR Conflict of Interest Policy outlined in Article 12. At the Congress, the Executive Committee shall hold a meeting at which all other Committees shall report upon their activities to the Executive Committee. An audited account of the financial management of the Society shall be rendered.
7.2 Bidding for the Congress: Bidding to host a Congress shall be invited 3 years prior to the event by notification via the APSR website, Respirology and the Newsletter. If no bid succeeds, the Executive Committee shall recommend where that Congress shall be held. The organisation of the Congress shall follow a protocol under the direction and co-ordination of the Central and Local Congress Committees. The hosting society shall be an en bloc member society. A non-member society may bid to host a Congress but must become an en bloc member society at least two years before the proposed start date of the Congress and retain that membership at least through to the conclusion of the Congress. (See also Appendix iii.)
7.3 Central Congress Committee
Membership
Terms of Reference
The role of the Committee shall be to:
7.4 Local Congress Committee
Membership
Terms of Reference
The role of the Committee shall be to:
7.5 Congress Finance Committee
Membership
Terms of Reference
The role of the Committee shall be to:
7.6 Professional Congress Organiser: A Professional Congress Organiser (PCO) shall be appointed by the Executive Committee on the recommendation of the Local Congress Committee. The recommendation shall be made on the basis of a proven track record of organising medical meetings, a strong local presence in the city of the proposed Congress, and a competitive cost structure for the meeting. The PCO shall liaise with the Local Congress Committee to arrange venues, accommodation and travel arrangements. The PCO, with input from the Local Congress Committee, shall develop a social and accompanying persons programme. The PCO shall also confer with sponsors and exhibitors about suitable allocation and cost of exhibits.
7.7 Financial Disbursements: Surplus from the Congress shall be defined as the net balance after all expenses and taxes have been paid. The surplus shall be shared between the local society hosting the Congress and the APSR, as stipulated in the Congress Standard Operating Procedures. In the case of an overall loss from the Congress, this shall be shared on a 50:50 basis between the host society and the APSR.
There shall be an Annual General Meeting (AGM) open to all financial members, held on the occasion of every Congress. The President shall report on the business of the Society. A written, audited financial report by the Treasurer and a report by the Editor in Chief of Respirology shall be submitted at the AGM.
Respirology: An official journal of the Society, 'Respirology', shall be published for financial members regularly, with suitable scientific articles approved by the Editor-in-Chief of Respirology.
Publication in whole or part of the journal in a language other than English shall be possible on the approval of the Executive Committee and with the agreement of the publisher.
The Editor in Chief of Respirology may appoint members to serve on the Editorial Board. The Editor in Chief of Respirology shall be supported by an Editorial Office (see Appendix ii) and shall appoint the staff to administer the Editorial Office. The Editor in Chief of Respirology shall report to the Executive Committee at least once a year.
Respiratory Updates: An official open-access publication of the Society, 'Respiratory Updates', shall be published for all financial members regularly, with suitable scientific articles identified by the Chairperson of the Education Committee.
Respirology Case Reports: An official open-access journal of the Society, 'Respirology Case Reports', shall be published and shall consist of original clinical case reports in different fields of respiratory medicine. The Editor in Chief of Respirology shall oversee the administration of Respirology Case Reports, shall be appointed as Deputy Editor for Respirology Case Reports, shall report to the Executive Committee at least once a year, and may nominate the Editor in Chief of Respirology Case Reports subject to the approval of the Executive Committee. The Editor in Chief of Respirology Case Reports shall be supported by the Editor in Chief of Respirology and its Editorial Office, and may appoint members to serve on the Editorial Board of Respirology Case Reports.
APSR Newsletter: An official Newsletter shall be distributed regularly to all financial members with information and notices from the APSR Secretariat Office, and reports of the activities of Member Countries/Regions.
APSR Bulletin: An official publication of the Society, 'APSR Bulletin', shall be published for all members regularly with APSR news, regional respiratory society news, respiratory health news, APSR membership news, and a calendar list of upcoming meetings and events. The Coordinator of the Bulletin shall be the Chair of the Education Committee, or their delegate.
Website: An APSR website shall be kept up to date with details and activities of the Society and important news about respiratory matters of interest. The APSR website shall be developed and maintained by the APSR Secretariat.
10.1 Amendments directed by the Executive Committee
10.2 Amendments suggested by other Committees or the APSR Secretariat
11.1 The Society may set up an office (see Appendix i) and employ staff to administer the affairs of the Society.
11.2 The Executive Committee shall appoint an Executive Manager. Subject to the authority of the Secretary General, he/she shall be the chief staff officer of the Society and shall report to the Steering Committee.
11.3 The Executive Manager shall attend the Annual General Meeting, Annual Councillors Meetings and Executive Committee meetings, and prepare minutes of those meetings.
11.4 The Executive Manager shall appoint the staff of the APSR Secretariat.
Office bearers, members of committees and working parties shall abide with the Conflict of Interest Policy (see Appendix iv) and complete an annual declaration of interest. Full-time or part-time employees of pharmaceutical or medical equipment companies during the previous five years shall not be eligible to serve as office bearers or committee members. Office bearers shall not be current shareholders of companies with an interest in respiratory or sleep medicine, or shareholders in the tobacco industry or companies owned by companies in the tobacco industry and industries behind alternative nicotine delivery products. Office bearers shall not participate as faculty in company-sponsored or company-organised symposia.
Speakers and chairpersons of sessions at a Congress, APSR-sanctioned meeting or other educational event, shall complete a declaration of interest form, disclosing financial interests or other relationship with all companies relevant to their presentation, including those related to tobacco.
Appendix i: Address of the Secretariat:
The Asian Pacific Society of Respirology
2F UK's Bldg.
2-29-3 Hongo, Bunkyo-Ku, Tokyo 113-0033, Japan
Phone: +81-3 5684-3370
Fax: +81-3 5684 3382
Email: APSRinfo@theapsr.org
Appendix ii: Address of the Editorial Office:
Respirology
Institute for Respiratory Health
Ground Floor, E Block
Sir Charles Gairdner Hospital
Hospital Ave
Nedlands WA 6009
Australia
Phone: +61 8 6151 0807
Email Respirology: respirology@resphealth.uwa.edu.au
Email Respirology Case Reports: respcasereports@resphealth.uwa.edu.au
Appendix iii: Organisational Timeline for the Congress
In order to achieve these timelines the following shall be undertaken:
Appendix iv: Conflict of Interest Policy
Preamble: The APSR is a society dedicated to the advancement and promotion of knowledge of the respiratory system in health and disease through encouragement of research and improvement of clinical practice through teaching and exchange of knowledge among respirologists in the Asia-Pacific region and elsewhere. All activities sanctioned by the APSR in pursuit of these goals must be, and must be seen to be, free of commercial bias or influence by industry. This requires conflict of interest guidelines that are applicable to APSR office bearers, committee members and speakers, as well as guidelines for commercial support of the Congress and other educational events.
Annual Declaration of Interest for Office Bearers, Members of Committees and Working Parties: It shall be a requirement for all office bearers and members of committees or working parties to complete an annual declaration of interest form which should disclose all commercial or other interactions with industry which could be construed as a conflict of interest, just after the annual Congress. These include paid consultancy work, fees paid for occasional service on company advisory boards, lecture fees, personal travel support, grants received by the individual or their institution or department, and personal shareholdings or those of a spouse or partner. Full time or part time employees of pharmaceutical or medical equipment companies during the previous 5 years shall not be eligible to serve as office bearers or committee members. Officers of the Society may not be current shareholders of companies with an interest in respiratory or sleep medicine or shareholders in the tobacco industry, or industries behind alternative nicotine delivery products such as e-cigarettes and heated tobacco products, or companies owned by companies of the tobacco industry and industries behind alternative nicotine delivery products.
Speakers: It is essential that all educational activities of the APSR are seen to be independent and objective, and that presentations are seen to be balanced and scientifically rigorous. All speakers and chairpersons of sessions at an APSR Congress, Society sanctioned meeting or other educational event, shall therefore be required to complete a declaration of interest form disclosing financial interests or other relationship with all companies relevant to their presentation. Such companies include the tobacco industry and industries behind alternative nicotine delivery products such as e-cigarettes and heated tobacco products. They also include companies owned by companies in the tobacco industry and industries behind alternative nicotine delivery products. Such declarations do not necessarily imply bias by the presenter but allow the audience to make a judgement as to whether such interests constitute a conflict and whether this conflict may have influenced the presentation.
Commercial support for the APSR Congress and other APSR sanctioned Meetings: The clinical practice of respiratory medicine involves the use of drugs and equipment and therefore there is an inevitable interface and to some extent dependency between the practitioner and industry. The purpose of the Congress and other educational meetings is to present to the audience balanced and scientifically rigorous material, free of any bias or promotion of specific industry products. To ensure that this occurs and to maintain the independence of the APSR, the following guidelines apply to the Congress and other educational events.
Commercially Organised Symposia and Social Events:
Financial Sponsorship: Support for the Congress or other APSR educational events can be offered in a number of ways
Conflict Resolution: If any member of the Ethics and Disclosure Committee are involved in the conflict, they shall absent themselves from all discussion and shall not take part in rulings.
Declaration of Interest Form: The following interests should be declared, stating the companies involved:
If the amount for any of these activities exceeds US$50,000 over the last 12 months, then this should be indicated (without specifying the exact amount).