Charter and Bylaws
of the Asian Pacific Society of Respirology (APSR)
Last revision date: April 2017
Name and Domicile
Name: The Asian Pacific Society of Respirology.
Domicile: The Society currently has its domicile in Tokyo, Japan.
The objectives of the Society are the advancement and promotion of knowledge of the respiratory system in health and disease. It shall strive to encourage research, improve clinical practice through teaching, increase awareness of health problems and promote the exchange of knowledge among respirologists in the Asian and Pacific region and elsewhere.
The Society shall endeavour to realize these objectives by:
- promotion and coordination of activities in the field of respirology
- fostering research activities in the field of respirology
- organisation and coordination of regular congresses and occasional meetings
- publishing journals, a newsletter, a bulletin, and a website
4.1 Classes: The Society shall be composed of active, associate, distinguished, honorary, and supporting members.
4.2 Active Membership: An active member shall be an appropriately qualified professional presently working in research or health care related to the field of respirology.
4.3 Associate Membership: An associate member shall be a person in training in a field related to respirology.
4.4 Distinguished Membership: Distinguished members shall be former or presently active members who have served the Society well, and have made important contributions to further the aims of the Society. Distinguished membership can be awarded by the Executive Committee.
4.5 Honorary Membership: Honorary membership shall be available to those who, although not members of the Society, have served the Society well and have made important contributions to further the aims of the Society. Honorary membership can be awarded by the Executive Committee.
4.6 Supporting Membership: Corporations or individuals supporting the Society financially can be awarded supporting membership status by a majority vote of the Executive Committee.
4.7 Applications for Individual Active Membership: Application should be made to the Secretary General using the official application form containing the following information:
- qualifications of the applicant, including degrees, professional position and academic qualifications
- and provide evidence of appropriate qualification in research or health care related to the field of respirology (such as a photocopy of academic or professional degree, or registration with a national registration board), within 30 days of joining.
The Membership Committee shall consider the application and then decide whether to bestow membership. The membership becomes effective upon payment of the membership fee.
4.8 Membership Fees: The individual and en bloc memberships fees shall be separately a 3-tier system based on national GDP where available or GNP using the country classification used by the American Thoracic Society. Membership fees shall be set by the Executive Committee.
- Individual Membership - the membership fees shall be US$60 (Tier 1), US$40 (Tier 2) and US$25 (Tier 3) accordingly
- En bloc Membership - the rates shall be as follows:
|Tier 1||Tier 2||Tier 3|
|First 1,000 members||US$50||US$35||US$25|
|1,001 to 5,000 members||US$40||US$25||US$20|
|5,001 and more members||US$10||US$5||US$5|
- Financial members shall be defined as active members who are currently paid-up members, either en bloc or individual.
4.9 Rights and Privileges: Individual, distinguished and honorary members may participate in the business and scientific sessions of the Society, may vote and shall be eligible to receive publications of the Society. Associate members may participate in the business and scientific sessions, but they may not vote, and shall not be eligible for election to office. Supporting members have no voting rights, shall be excluded from serving on any Committee of the Society dealing with clinical practice guidelines, and shall not be eligible to receive publications of the Society.
4.10 Cessation of Membership: Membership shall cease upon:
- written notice of the member, in which case membership shall cease as of the first day of the following membership year.
- failure to receive membership fees within 3 months of the due date. At that time membership privileges shall be suspended but may be reactivated on subsequent receipt of such fees. However, there shall be no entitlement to back issues of the journal.
- expulsion in accordance with a resolution of and a written notice by the Executive Committee for actions inconsistent with the Charter and Bylaws of the Society. The member has the right of appeal which should be made in writing to the Executive Committee.
4.11 Country Membership: Country Membership is defined as:
- a country or region having more than 10 members
- a national society signing a Memorandum of Understanding to be affiliated with the APSR
The Foundation member countries and regions are composed of Australia; Beijing, China; Hong Kong, China; Indonesia; Japan; Korea; Malaysia; New Zealand; Philippines; Singapore; Taiwan, China; and Thailand.
Structure of the Society
5.1 Functioning of the Society: There shall be an Executive Committee, chaired by the President, which shall determine the operations of the Society. The routine business shall be the responsibility of the President of the Society.
5.2 Officers: The Officers of the Society shall consist of the President, Immediate Past-President, President-Elect, Secretary General, Treasurer, Editor-in-Chief of Respirology and (ex-officio) Chairpersons of Permanent Committees. Nomination for election of Officers should come from either members of the Executive Committee or from members of the Council. Councillors and Executive Committee members should generate such nominations by request from their constituencies; i.e., financial members of their respective countries or regions, or in the case of Councillors representing Member National Societies, nominations brought forward by the Executives of the Member National Societies. A President of a Member National Society shall not simultaneously hold the office of President of the APSR.
5.3 Executive Committee: The Executive Committee shall be representative of the membership. The Executive Committee shall consist of the President, the Immediate Past-President, the Secretary General (President-Elect in their second year), the Treasurer, the Editor-in-Chief of Respirology, and (ex-officio) chairpersons of Permanent Committees, members of the Strategic Planning Committee, Chairperson of the Central Congress Committee, the Congress President and Congress President-Elect, four Council representatives, and elected heads of Assemblies as described in article 6.4. The Council representatives shall be Councillors elected as Council representatives by the Council.
The Executive Committee shall meet at least annually and it shall be convened by the President. A quorum consists of the actual physical presence of at least 50% of the Executive Committee plus authorised proxies bringing the total representation to at least two-thirds.
The duties, election, terms of office, and activities of the Executive Committee shall be as follows:
- The members of the Committee shall promote the aims and activities of the Society in the individual countries and be responsible for contacts between the Society and members or potential members in the individual countries. Committee members can be allocated to carry out tasks for the Society by the Executive Committee.
- The Executive Committee shall elect by simple majority, the Secretary General (President-Elect in their second year), the Treasurer, and the Editor-in-Chief of Respirology, from among those nominated by the Nomination Committee.
- The Congress President and the Congress President-Elect shall be responsible for the activities of the Local Congress Committee in their own country/region.
- The meeting of the Executive Committee shall take place at least once per year in the country decided on by the Executive Committee.
- The Secretary General shall serve a 2-year term and shall also become President-Elect for the second year of that 2-year term. The President shall serve a 5-year term consisting of 2 years as Secretary General, 2 years as President and 1 year as Immediate Past-President. The Treasurer shall serve a 2-year term with one possible renewal. The President, Immediate Past-President and President-Elect shall come from different countries or regions. The Chairpersons of Permanent Committees shall serve a 2-year term with one possible renewal.
- The Editor-in-Chief of Respirology shall serve a 3-year term with a possible 3-year extension.
- The President shall preside at all meetings of the Executive Committee and the Annual General Meeting.
- The Immediate Past-President shall advise the President concerning Society business and shall immediately become the President in the case of an emergency during the first year of the Presidency term.
- The President-Elect shall immediately become President in the case of an emergency during the second year of the Presidency term. The President-Elect shall serve out the remainder of the President's term of Office followed by his/her own normal term as President.
- The Secretary General shall serve as a member of the Central Congress Committee, Congress Finance Committee and Finance Committee.
- The Treasurer shall serve as the Chairperson of the Finance Committee and member of the Central Congress Committee and Congress Finance Committee.
5.4 Council: Councillors shall be active members who shall be elected by the financial members of their respective member country or region. Representation shall be as follows: for 11 to 100 members, one Councillor; for 101 to 1,000 members, two Councillors; for more than 1,000 members, three Councillors; and an extra Councillor to represent each Society which has become an En Bloc Member Society.
Councillors shall meet annually on the occasion of the Society Congress at a meeting convened by the President of the Society and shall promote the aims and activity of the Society by assisting the Executive Committee. Specifically, it should communicate the needs and ideas of the membership to the Executive Committee. It shall elect from its members four persons as its representatives to sit on the Executive Committee. These Council representatives and also the Councillors, shall be elected for a maximum of two terms of 4 years each. Immediate re-election after completion of two 4-year terms shall not be possible but re-election shall be possible after a 2-year interval.
5.5 Other Committees
5.5.1 Permanent Committees: There shall be ten Permanent Committees; Steering Committee, Research Committee, Education Committee, Strategic Planning Committee, Nomination Committee, Finance Committee, Membership Committee, Central Congress Committee, Local Congress Committee, and Ethics and Disclosure Committee. Other Committees can be established on an ad hoc basis as deemed necessary by the Executive Committee. The chairpersons and members of the Committees shall be nominated by the Executive Committee and the Council. The Research, Education and Finance Committees shall each have five to ten members.
The terms of Chairpersons for such Permanent Committees are two years with another two-year renewal if necessary except some committees such as the Strategic Planning Committee due to their need for continuity and corporate memory.
- Steering Committee: The Executive Committee empowers the Steering Committee to direct and conduct the general activities and business of the Society and to report its activity to the Executive Committee. The Steering Committee shall consist of the following members: the President, the Immediate Past-President, the Secretary General/President-Elect, Treasurer, and the APSR Executive Manager as an ex-officio, non-voting member.
- Research Committee: The Research Committee shall supervise the scientific activities of the Society and promote research. The Committee may highlight and publicise specific areas of needed research, develop and recommend research awards and fellowships and develop application guidelines. The Chairperson of the Research Committee shall also serve on the Central Congress Committee. The Committee shall advocate for funding of respiratory research in the region.
- Education Committee: The Education Committee shall develop and oversee all educational activities of the Society apart from Annual Congresses, for which the Central Congress Committee shall be responsible. The Chairperson of the Education Committee shall serve on the Central Congress Committee. The Committee shall identify educational goals for the Society and develop a strategic plan for implementation. Educational activities shall be developed in close collaboration with the Assemblies and Member National Societies where appropriate. The Committee shall liaise with similar relevant committees of other international societies to develop collaborative educational programmes. Proposals for educational activities from within the APSR shall be reviewed by the Committee.
- Strategic Planning Committee: The Strategic Planning Committee shall be part of the Executive Committee on an ex-officio basis. It shall consist of the President, the Immediate Past-President and the Secretary General/President-Elect together with other members who can make a significant long-term contribution to the APSR. The committee shall advise the Executive Committee on matters affecting the long-term viability of the Society and its relationship with national and international societies. The Committee shall be responsible for developing initial Memoranda of Understanding for en bloc membership of potential En Bloc Member Societies and renewing existing Memoranda.
- Nomination Committee: The Nomination Committee shall recommend candidates for the positions of Secretary General, Treasurer, and Editor-in-Chief of Respirology, to the Executive Committee. The Nomination Committee shall consist of two Past-Presidents, Chairperson of Strategic Planning Committee, one representative from member countries, and one representative from the Councillors.
- Membership Committee: The Membership Committee shall consider membership applications, and approve or decline them. The Membership Committee shall strive to increase membership of the Society.
- Finance Committee: The Finance Committee shall be in charge of reviewing the proper financial conduct of the affairs of the Society and shall also be expected to promote fund-raising activities to contribute to the stability of the Society.
- Central Congress Committee: see 7.3
- Local Congress Committee: see 7.4
- Ethics and Disclosure Committee: The Ethics and Disclosure Committee shall deal with issues relating to declarations of interest and conflicts resulting therefrom. This Committee shall be composed of the President, the Secretary General, the Treasurer, Chairperson of the Strategic Planning Committee and Editor-in-Chief of Respirology.
5.5.2 Ad hoc Committees: Ad hoc committees can be appointed by the President, and reviewed annually by the Executive Committee, and carry out the tasks specified by the President.
5.6 The Asian Pacific Thoracic Association (APTA)
5.6.1 The APSR shall be registered as APTA, a chartered organization (Non-Profit Organization – NPO) in Tokyo.
5.6.2 The Board of Directors consists of the President, the Immediate Past-President, the Secretary General / President-Elect, the Treasurer, and other elected members of the APSR.
5.6.3 The membership of the Board of Directors needs approval by the Executive Committee of the APSR.
5.6.4 The APTA can share the daily work of the APSR Secretariat.
5.6.5 The APTA shall be responsible for auditing and submitting the annual financial report to the authorized public sector.
Scientific and Clinical Assemblies
6.1 There shall be Scientific and Clinical Assemblies in the following fields of respiratory medicine:
- Clinical Respiratory Medicine
- Cell and Molecular Biology
- Clinical Allergy and Immunology
- Environmental & Occupational Health and Epidemiology
- Respiratory Infections (non-tuberculous)
- Lung Cancer
- Respiratory Neurobiology and Sleep
- Critical Care Medicine
- Bronchoscopy and Interventional Techniques
- Pediatric Lung Disease
- Respiratory Structure and Function
- Pulmonary Circulation
- Interstitial Lung Disease
6.2 Terms of Reference: The roles of the Scientific and Clinical Assemblies shall be to:
- Produce clinical guidelines and position statements
- Submit proposals for one or more sections of the Annual Congress
- Review abstracts in their fields submitted to the Congress
- Assist in fostering and improving clinical practice and research in the region and beyond
- Address matters relevant to their fields at the request of the Executive Committee
6.3 Membership: Members of the APSR can elect to become members of up to three Scientific and Clinical Assemblies but can vote in only one.
6.4 Headship: Each Assembly shall have a Head, Head-Elect and Deputy Head elected by the membership of the Assembly. The Head, Head-Elect and Deputy Head of the Assembly shall serve for 2 years with a second renewable term if re-elected. The Head shall have his/her primary residence in a member country or region and be a financial member of the APSR. The Head, Head-Elect and Deputy Head of an Assembly cannot simultaneously be the Leaders of another Assembly.
The role of Head, Head-Elect and Deputy Head shall be to convene a meeting of the Assembly at the Annual Congress and to prepare an Annual Report for the Executive Committee. They shall communicate with members of the Assembly and the membership at large between Congresses as necessary. This should include a contribution to the APSR Newsletter, Bulletin and website, when appropriate.
The Assemblies shall be divided into two groups and the Heads of the Assemblies in each group shall elect one of that group to serve on the Executive Committee for a period of 2 years with full voting rights. The two Heads serving on the Executive Committee shall serve only one term in this capacity.
The Heads, Heads-Elect and Deputy Heads of the 16 Assemblies shall serve on the Central Congress Committee and also elect one of their members to serve as Chairperson of the Committee.
7.1 Congress: The Society shall hold a Congress annually, at a place and time established by the Executive Committee. At the Congress, the Executive Committee shall hold a meeting at which all other Committees shall report upon their activities to the Executive Committee. An audited account of the financial management of the Society shall be rendered.
7.2 Bidding for the Congress: Bidding for an Annual APSR Congress shall be invited 3 years prior to the event by notification via the APSR website, Respirology and the Newsletter. If no bids arise, the Executive Committee shall recommend where that Congress shall be held. The organisation of the Congress shall follow a protocol under the direction and co-ordination of the Central and Local Congress Committees.
7.3 Central Congress Committee
- President, Secretary General and Treasurer of the APSR ex-officio
- Chairperson of the Research Committee
- Chairperson of the Education Committee
- President of the Congress
- President of the previous Congress
- Chairperson and Co-chairperson of the Congress
- Heads of Assemblies
- Editor-in-Chief of Respirology
- The Chairperson of the Central Congress Committee to be appointed from the Heads of the Assemblies in rotation; the duration of term shall be to be 2 years.
Terms of Reference
The role of the Committee shall be to:
- Develop the overall plan for the Congress
- Develop individual clinical and scientific sessions and to select speakers and chairpersons
- Develop pre-meeting educational programmes and workshops
- Liaise with other participating Societies
- Select abstracts for presentation
- Appoint referees for poster or oral presentation prizes or awards
- Liaise with the Local Congress Committee
- Liaise with the Professional Congress Organiser
- Ensure adequate advance advertising of the Congress on the journal website and elsewhere
- Solicit sponsorship and exhibits from regional offices of pharmaceutical, respiratory equipment and other relevant companies.
7.4 Local Congress Committee
- Co-opted local members of the APSR/National Respiratory Societies
- The Congress President shall be appointed from the members of the Local Congress Committee
- The Committee shall be formed immediately after a successful bid is made for the Congress as stipulated in Article 7.2 of the Charter and Bylaws.
Terms of Reference
The role of the Committee shall be to:
- Liaise with the Professional Congress Organiser in order to:
- Arrange venues, accommodation, travel arrangements
- Develop the social programme
- Develop the accompanying persons programme
- Liaise with city officials, city tourist and Congress bureaus
- Ensure efficient local arrangements for the implementation of the Congress programme by:
- Liaison with the Central Congress Committee
- Solicitation of sponsorship and exhibits from local offices of pharmaceutical, respiratory equipment and other relevant companies.
7.5 Congress Finance Committee
- Congress President
- Chairperson, Central Congress Committee
- Treasurer of the APSR
- Secretary General
Terms of Reference
The role of the Committee shall be to:
- Be responsible for the overall financial management of the Congress
- Work closely with the Professional Congress Organiser
7.6 Professional Congress Organiser: A Professional Congress Organiser (PCO) shall be appointed by the Executive Committee of the Society on the recommendation of the Local Congress Committee. The recommendation shall be made on the basis of a proven track record of organising medical meetings, a strong local presence in the city of the proposed Congress, and a competitive cost structure for the meeting. The PCO shall liaise with the Local Congress Committee to arrange venues, accommodation and travel arrangements. The PCO, with input from the Local Congress Committee, shall develop a social and accompanying persons programme. The PCO shall also confer with sponsors and exhibitors about suitable allocation and cost of exhibits.
7.7 Financial Disbursements: Profits from the Congress shall be split between the national Respiratory Society hosting the Congress (25%) and the APSR (75%). If the profits are such that the APSR share would be less than US$50,000, the APSR shall retain all profits. In case of losses from the Congress, these shall be shared on a 50:50 basis between the host organisation and the APSR.
There shall be an Annual General Meeting (AGM) open to all financial members of the Society held on the occasion of every Congress. The President shall report on the business of the Society, a written, audited financial report and a report by the Editor-in-Chief of Respirology shall be submitted at the AGM.
Publications shall be published in electronic format.
Respirology: An official journal of the Society, 'Respirology', shall be published for financial members regularly. The Editor-in-Chief of Respirology may appoint members to serve on the Editorial Board. The Editor-in-Chief of Respirology shall be supported by an Editorial Office and shall appoint the staff to administer the Editorial Office. The Editor-in-Chief of Respirology shall report to the Executive Committee at least once a year.
APSR Newsletter: A Newsletter shall be distributed regularly to all fee-paying members with information and notices from the APSR Secretariat Office, and descriptions of the activities of Member National Societies.
Respiratory Updates: An official publication of the Society, 'Respiratory Updates', shall be published for financial members regularly, with suitable scientific articles identified by the Chairperson of the Education Committee.
Respirology Case Reports: An official open-access journal of the Society, 'Respirology Case Reports', shall be published and shall consist of original clinical case reports in different fields of respiratory medicine. The Editor-in-Chief of Respirology shall oversee the administration of Respirology Case Reports, shall be appointed as Deputy Editor for Respirology Case Reports, shall report to the Executive Committee at least once a year, and may nominate the Editor-in-Chief of Respirology Case Reports subject to the approval of the Executive Committee. The Editor-in-Chief of Respirology Case Reports shall be supported by the Editor-in-Chief of Respirology and its Editorial Office, and may appoint members to serve on the Editorial Board.
APSR Bulletin: An official publication of the Society, 'APSR Bulletin', shall be published for financial members regularly with APSR news, regional respiratory society news, respiratory health news, APSR membership news, and a calendar list of upcoming meetings and events.
Website: An APSR website shall kept up to date with details and activities of the Society and important news about respiratory matters of interest.
Alterations to the Charter and Bylaws
The Charter and Bylaws may be altered if approved by two-thirds majority of the Executive Committee meeting at the time of the Congress, provided that 30 days' notice of proposed change(s) has been given by the President. Alterations can be made by the Executive Committee in periods between Congresses if approved by a two-thirds majority of all mailed replies received within 60 days after a proposed alteration has been mailed from the Secretariat office.
11.1 The Society may set up an office and employ staff to administer the affairs of the Society.
11.2 The Executive Committee shall appoint an Executive Manager. Subject to the authority of the Secretary General, he/she shall be the chief staff officer of the Society and shall report to the Steering Committee.
11.3 The Executive Manager shall attend, in an ex officio capacity, the Annual General Meeting, Council Meetings and Executive Meetings, and prepare minutes of those meetings.
11.4 The Executive Manager shall appoint the staff of the Secretariat Office.
Conflict of Interest Policy
Preamble: The APSR is a society dedicated to the advancement and promotion of knowledge of the respiratory system in health and disease through encouragement of research and improvement of clinical practice through teaching and exchange of knowledge among respirologists in the Asia-Pacific region and elsewhere. All activities sanctioned by the APSR in pursuit of these goals must be, and must be seen to be, free of commercial bias or influence by industry. This requires conflict of interest guidelines that are applicable to APSR office bearers, committee members and speakers, as well as guidelines for commercial support of the Congress and other educational events.
Annual Declaration of Interest for Office Bearers, Members of Committees and Working Parties: It shall be a requirement for all office bearers and members of committees or working parties to complete an annual declaration of interest form which should disclose all commercial or other interactions with industry which could be construed as a conflict of interest, just after the annual Congress. These include regular paid consultancy work, fees paid for occasional service on company advisory boards, lecture fees, personal travel support, grants received by the individual or his/her institution or department, and personal shareholdings or those of a spouse or partner. Full time or part time employees of pharmaceutical or medical equipment companies during the previous 5 years shall not be eligible to serve as office bearers or committee members. Officers of the Society may not be current shareholders of companies with an interest in respiratory or sleep medicine or shareholders in the tobacco industry.
Speakers: It is essential that all educational activities of the APSR are seen to be independent and objective, and that presentations are seen to be balanced and scientifically rigorous. All speakers and chairpersons of sessions at an APSR Congress, Society sanctioned meeting or other educational event, shall therefore be required to complete a declaration of interest form disclosing financial interests or other relationship with all companies relevant to their presentation, including the tobacco industry. Such declarations do not necessarily imply bias by the presenter but allow the audience to make a judgement as to whether such interests constitute a conflict and whether this conflict may have influenced the presentation.
Commercial support for the APSR Congress and other APSR sanctioned Meetings: The clinical practice of respiratory medicine involves the use of drugs and equipment and therefore there is an inevitable interface and to some extent dependency between the practitioner and industry. The purpose of the Congress and other educational meetings is to present to the audience balanced and scientifically rigorous material, free of any bias or promotion of specific industry products. To ensure that this occurs and to maintain the independence of the APSR, the following guidelines apply to the Congress and other educational events.
- All APSR sanctioned events should have a scientific or educational purpose only.
- The APSR has exclusive rights to selection of topics and speakers, irrespective of whether financial sponsorship from industry has been obtained (see below for specific company sponsored symposia).
- Any company support shall be acknowledged on the programme
- Educational or scientific material presented should be produced independently (not by the company)
- Sponsorship of a summary publication or journal supplement of any session is permissible as long as this is produced independently of the sponsor. Sponsorship of such materials shall be acknowledged on the publication.
- There shall be no sponsorship of any kind from the tobacco industry.
Commercially Organised Symposia and Social Events:
- These (usually lunchtime or evening) sessions should be clearly distinguished from APSR organised events and should not compete with APSR sessions, official ceremonies or APSR social events.
- Sponsorship should be clearly indicated
- The sponsoring company retains the right to select speakers and topics but the APSR rules of declaration of interest apply to all faculty participating in these events.
- APSR office bearers may not participate as faculty in company sponsored and organised symposia.
Financial Sponsorship: Support for the Congress or other APSR educational events can be offered in a number of ways
- Unrestricted educational grants can be used by the APSR for any legitimate educational purpose.
- Specific support for an event is acceptable although the sponsor shall have no control over the expenditure beyond specifying whether the funds should cover the venue or faculty travel, accommodation and honoraria or any combination of these.
- All financial arrangements between the sponsor and the APSR must be covered by a written bilaterally signed agreement.
- Companies are free to sponsor individual registrants to a Congress or meeting although the amount of sponsorship should not be excessive in terms of the norms accepted in the country of residence of the registrant. The registrant shall be responsible for any ethical implications of accepting such sponsorship in relation to his/her organisational affiliation or professional standards applying in the country of residence.
Conflict Resolution: If any member of the Ethics and Disclosure Committee are involved in the conflict, they shall absent themselves from all discussion and shall not take part in rulings.
Declaration of Interest Form: The following interests should be declared, stating the companies involved:
- Regular paid consultancy work
- Lecture or advisory committee fees
- Personal travel grants
- Shares in medically relevant companies
- Fees or grants to the institution or department used for research, contract work or education but not for personal benefit
If the amount for any of these activities exceeds US$50,000 over the last 12 months then this should be indicated (without specifying the exact amount)
Address of the Secretariat:
The Asian Pacific Society of Respirology
2F UK's Bldg.
2-29-3 Hongo, Bunkyo-Ku, Tokyo 113-0033, Japan
Phone: +81-3 5684-3370
Fax: +81-3 5684 3382
Address of the Editorial Office:
Institute for Respiratory Health
Ground Floor, E Block
Sir Charles Gairdner Hospital
Nedlands WA 6009
Telephone: +61 8 6151 0807
Email Respirology: firstname.lastname@example.org
Email Respirology Case Reports: email@example.com
Publication in whole or part of the journal in a language other than English is possible on the approval of the Executive Committee and with the agreement of the publisher.
Organisational Timeline for the Congress
- The city of the future Congress shall be posted on the APSR website and listed in Respirology and the APSR Newsletter as soon as approved by the Executive Committee 3 years prior to the Congress.
- The venue shall be notified to other major international respiratory Societies (including the ATS, ERS and CHEST) as well as APSR En Bloc Member Societies with a request for posting on their websites and listing in their journals and newsletters at least 2 years prior to the Congress.
- There shall be flyers available about future approved Congresses at the APSR Congress, APSR En Bloc Member Society and international respiratory society congresses for 2 years prior to the APSR Congress.
- A broad overview of the programme should be available at least 12 months prior to the Congress.
- Details of symposia, plenary sessions, workshops and courses listing speakers and participants should be available at least 6 months prior to the Congress.
- Details of oral and poster presentation sessions shall be available 3 months prior to the Congress.
In order to achieve these timelines the following shall be undertaken:
- The Congress President shall be nominated 3 years prior to the Congress.
- The nominee for the Local Congress Committee Chairperson and Co-chairperson shall be submitted to the Executive Committee for approval 2 years prior to the Congress.
- Heads, Heads-Elect and Deputy Heads of Assemblies and Chairperson and Co-chairperson of the Local Congress Committee shall start preparations for the programme and speakers 2 years prior to the Congress.
- Speakers shall be invited, preferably 12 months, but no later than 9 months prior to the Congress.
- Participation of other societies shall be finalised 12 months prior to the Congress.
- Deadlines for abstract submission shall be communicated at least 12 months prior to the Congress with reminders at 9 and 6 months prior to the Congress.
- Deadline for Abstracts should be set at 6 months prior to the Congress.
- Acceptance notices for abstracts should be sent 3 months prior to the Congress.